Monday, August 24, 2009

Email: Creating contact groups.

I have had several request over the last few months for help in creating a contact or distribution list. This list will save time for those who continually have to send emails to the same group of people regularly. This posting will walk you through the process using Microsoft Outlook. The process is similar for most email programs. If the following does not help you with your particular situation, let me know the specifics of your dilemma and I will see what I can do.

  1. Open MS Outlook and in the upper right hand corner, click on "New" just below File in the menu bar. Make sure you are clicking on the down arrow.
  2. Choose the selection called "Distribution List".
  3. In the window that pops open, you have two choices:
    1. choose "Add New" at the top that has a picture of a single guy with it and add the email of the person you wish to add.
    2. choose "Select Members" right next to "Add New" and in that box click all the members you wish to add (only works to select members already apart of your contact list).
  4. Click okay when done with each of the above.
  5. In the name box above the list, type in the name you wish to give the group.
  6. Click "Save & Close" at the top.
After these steps create new email message. In the "To" box, type the name of the group. Finish you message and click send. That should be it.

Again, other email programs will be similar, just not exact. Happy Emailing.

P.S. (is this valid in a blog)
Send a test message that requests everyone to reply to make sure you have all the email typed in correctly.

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